PROJECT MANANGEMENT AND REPORTING SYSTEM (PMARS)
The ACT Government is introducing a new online system for managing, reporting and delivering on capital works projects, the Project Management and Reporting System is known as PMARS. Suppliers of works and services managed as part of the ACT Government’s capital works program will be transitioned to PMARS.
This site provides general information about PMARS, including what suppliers need to do to register and work within PMARS, and who to contact for assistance.
WHAT IS PMARS?
PMARS is a new online system which delivers a systematic approach to managing, reporting and delivering capital works projects for the ACT Government.
HOW WILL I WORK WITH PMARS?
PMARS will manage payment claims, invoicing and communications for all projects and contracts that are part of the Government’s capital works program. If you are a supplier of works or services for capital works projects under contract to the ACT Government, you will need to register for access to the PMARS Supplier Relationship Management (SRM) portal. The SRM portal will allow you to see and manage a range of information, including:
- Electronically submit payment claims and invoices;
- Track the payment status of invoices;
- Contract Securities (security type, receipt number, amount, date lodged and status);
- Communicate directly with Project Managers on specific contractual matters; and
- Update insurances and submit documentation.
Once your contract is added to PMARS, you will be contacted directly to assist you with using the new system. Until that time, please continue with business as usual.
HOW WILL PMARS MAKE DOING BUSINESS EASIER?
PMARS will make doing business with the ACT Government easier as it provides suppliers of capital works with an efficient communication channel to submit payment claims, track invoices, and to manage the updating of insurances and other compliance matters.
PMARS will ultimately simplify the invoice payment process for you and enhance the ACT Government’s ability to administer its contracts, with flow-on benefits of a reduction in the manual handling of invoices and claims which should reduce the administrative requirements for your business.
HOW WILL I LODGE CLAIMS AND ISSUE INVOICES WITH PMARS?
PMARS is an online system, instead of mailing or emailing your invoice or claim, you will upload your payment claim and tax invoice electronically in the PMARS SRM portal.
The PMARS SRM portal is web-based, similar to online banking, you will only require an internet connection to submit claims and invoices.
ACT government project or contract manager will be able to guide you through the process of using the SRM portal.
WHEN WILL PMARS GO LIVE?
A successful trial period for PMARS was conducted throughout 2017 and 2018, and the system is now ready to be rolled out more widely. PMARS is being implemented incrementally over the coming months; you will be contacted directly to advise when your contract will be added to PMARS.
HOW TO REGISTER TO USE PMARS:
or follow this link to Register https://actgovsrm-p-mars.openwindows.com.au
Self-paced online training videos are available to guide you through how to use PMARS.
WHAT DO I HAVE TO DO?
You will need to register to use PMARS, this is done through the PMARS SRM portal. You can register for PMARS at any time, even if your contract is not yet operating in PMARS.
Please refer to the PMARS Supplier Registration Quick Access Card below for step by step instructions on how to register.
If your contract or works agreement/purchase order/work order is to be managed through PMARS, our team will make contact with you over the coming months as we incrementally on-board projects into this new system.
IS PMARS SIMILAR TO THE ACCOUNTS PAYABLE INVOICE AUTOMATION SOLUTION (APIAS)?
You may already be working with the ACT Government Accounts Payable Invoice Automation Solution (APIAS) system which is used for administrative invoices. PMARS is an entirely separate system designed for managing capital works projects.
WHERE CAN I GET HELP WITH PMARS?
If you need help to register, have questions or comments about PMARS, please contact the PMARS help desk on (02) 6205 6111 or via email at PMARS@act.gov.au.
PMARS publications and links Download the information from this site as an Information Sheet below.
Content on this page last updated: 31/8/2018
|PMARS Information For Suppliers version 2 Updated 31 August 2018||156kb|
|PMARS Frequently Asked Questions version 2 Updated 31 August 2018||161kb|
|PMARS Supplier Registration Quick Access Card version 1.2 Updated 17 August 2017||578kb|
|PMARS Training - SRM Portal Guide version 1.3 Updated January 2019||2664kb|
|Link to Training Videos http://pmarselearning.openwindows.com.au|